Constitution

Constitution

CLAUSE 1 NAME

1. The Association shall be known as
PERSATUAN TERAPI ECP MALAYSIA (MALAYSIAN ASSOCIATION OF
EXTERNAL COUNTER-PULSATION THERAPY ) (MAECPT)
Hereinafter referred to as “the Association”.
2. Meaning of name : ECP therapy is defined as External Counter Pulsation therapy. It is also commonly known as EECP (Enhanced External Counter Pulsation) therapy and/or Sequential External Counter Pulsation Therapy. It is safe, non-expensive, non invasive, and effective alternative therapy to treat Coronary Heart disease, stroke and other circulatory disorders by using a machine called ECP Medical device.
3. Level : Kebangsaan

CLAUSE 2 ADDRESS

1. The registered address is
3.12, AMPWALK BUILDING (NORTH BLOCK) , 218 JALAN AMPANG,
50450 KUALA LUMPUR
WILAYAH PERSEKUTUAN KUALA LUMPUR
or at such other place as may from time to time be decided by the Committee; and
the postal address is
3.12, AMPWALK BUILDING (NORTH BLOCK) , 218 JALAN AMPANG,
50450 KUALA LUMPUR
WILAYAH PERSEKUTUAN KUALA LUMPUR
2. The registered and postal addresses shall not be changed without the prior
approval of the Registrar of Societies.

CLAUSE 3 OBJECTIVE

The objective of this society is to promote usage, awareness and share knowledge
on ECP therapeutic treatment for the health benefit of its members. ECP (External
Counter-Pulsation) is a safe, non-expensive, non-invasive and effective alternative
approach to treating coronary heart disease, stroke and most other circulatory
disorders.

CLAUSE 4 MEMBERSHIP

(1) Membership shall be opened to all Malaysians and non-Malaysians.
(2) The following are the types of membership available within The Society:
(3) Ordinary Member – the ordinary member has voting rights within The Society.
(4) Associate Member – the associate member does not have voting rights within
the Society
(5) Corporate Member – the corporate membership is open to any lawfully
incorporated company or entity under the Companies Commission of Malaysia or
Registrar of Societies.
(6) Every application for membership shall be proposed and seconded by two
existing members and shall be forwarded to the Secretary who shall at the first
convenient opportunity, submit it to the Committee for approval. The Committee
may at its discretion reject any application without assigning any reason thereof.
(7) Every applicant whose application has been approved as aforesaid shall, upon
payment of the prescribed entrance fee and first monthly subscription, be admitted
as a member of the Society and shall be entitled to all the privileges of membership.
(8) A university or university-college student shall not be eligible for membership
without the prior approval of the Vice-chancellor of the university concerned.

CLAUSE 5 RESIGNATION AND TERMINATION

(1) Any member who wishes to resign from the Society shall give two weeks’ notice
in writing to the Secretary and shall pay up all dues
(2) Any member who fails to comply with the rules of the Society or has acted in a
manner to bring disrepute upon the Society may be expelled or suspended for a
period of time as the Committee deems fit. Before the Committee expels or
suspends the member, the member shall be informed of the grounds for such
expulsion or suspension in writing and be given an opportunity to explain and clear
himself in person. Such suspension or expulsion shall be enforced, unless
otherwise reversed by a general meeting upon appeal by the said member.

CLAUSE 6 SOURCE OF INCOME

(1) The entrance fee and subscription payable shall be as follows:-
(2) Ordinary member – entrance fee is RM150 and annually recurring fee is RM100.
(3) Associate member – entrance fee is RM150 and annually recurring fee is RM100.
(4) Corporate member – entrance fee is RM5,000 and annually recurring fee is
RM500.
(5) All yearly subscription shall be payable to the Treasurer in advance within 30
days of the first month of the financial year.
(6) Any member who allows his arrears to exceed six months’ subscription shall
receive a written notification signed by or on behalf of the Secretary, and shall be
denied the privileges of membership until he settles his account.
(7) Any member who allows his arrears to exceed twelve months’ subscription shall
automatically cease to be a member of the Society, and the Committee may direct
legal action be taken against him, provided that they are satisfied that he has
received due notice of his debts.
(8) The Committee shall have the power to fix a reentrance fee for any person who
has allowed his membership to lapse through arrears.
(9) Special subscriptions or levies for particular purposed may be raised from
members by resolution of the general meeting of the Society. If any member fails to
pay such subscription within such period as may be resolved, the amount due shall
be treated in the same way as arrears of yearly subscription.

CLAUSE 7 GENERAL MEETING

(1) The supreme authority of the Society is vested in a general meeting of the
members. At least one-half of the voting membership of the Society or the voting
members present represent twice the total number of committee members,
whichever is lesser, must be present at a general meeting for its proceedings to be
valid and to constitute a quorum.
(2) If half an hour after the time appointed for the meeting a quorum is not present,
the meeting shall be postponed to a date (not exceeding 30 days) to be decided by
the Committee; and if a quorum is not present half an hour after the time appointed
for the postponed meeting, the members present shall have the power to proceed
with the business of the day but shall not have the power to alter the rules of the
Society or make any decision affecting the whole membership.
(3) An annual general meeting of the Society shall be held as soon as possible after
the close of each financial year but not later than April on a date and a time and
place to be decided by the Committee. The business of the annual general meeting
shall be:-
(a) To receive the minutes of the previous annual general meeting
(b) To receive the Committee’s report on the working of the Society during the previous year
(c)To receive the Treasurer’s report and the audited accounts of the Society for the previous year
(d) To elect a Committee and to appoint auditors for the ensuing year
(e) To deal with such other matters as may be put before it.
(4) The Secretary shall send to all members at least fourteen (14) days before the meeting
an agenda including copies of minutes and reports, together with the audited accounts of the Society for the previous year.
Copies of these documents will also be made available at the registered place of business of the Society for the perusal of the members.
(5) An extraordinary general meeting of the Society shall be convened:-
(a) Whenever the Committee deems it desirable;
(b) At the joint request in writing of not less than twice the number of committee
members, stating the objects and reasons for such meeting
(6) An extraordinary general meeting requisitioned by members shall be convened
for a date within thirty days of the receipt of such requisition.
(7) Notice and agenda for an extraordinary general meeting shall be forwarded by
the Secretary to all members at least fifteen days before the date fixed for the
meeting
(8) Paragraphs 8 (1) and 8 (2) of this rules regarding the quorum and the
postponement of the annual general meeting shall apply also to an extraordinary
general meeting, but with the provision that if no quorum is present after half an
hour from the time appointed for a postponed extraordinary general meeting
requisitioned by members, the meeting shall be canceled, and no extraordinary
general meeting shall be requisitioned for the same purpose until after the lapse of
at least six months from the date thereof.
(9) The Secretary shall forward to all members a copy of the draft minutes of each
annual and extraordinary general meeting as soon as possible after its conclusion.

CLAUSE 8 COMMITTEE

(1) A committee consisting of the following, who shall be termed the office-bearers
of the Society, shall be elected every two (2) years at the annual general meeting:-
A President
A Vice-President 1
A Vice-President 2
A Secretary
An Assistant Secretary
A Treasurer
Six (6) Committee Members
(2) All office-bearers of the Society and every officer performing executive functions in the Society shall be Malaysian citizens.
(3) Names for the above offices in paragraph (1) shall be proposed and seconded
and election will be by a simple majority vote of the members at the annual general
meeting. All the office-bearers shall be eligible for re-election every two (2) years at
the annual general meeting.
(4) The function of the Committee is to organize and supervise the day-to-day
activities of the Society and to make decisions on matters affecting its running
within the general policy laid down by the general meeting. The Committee shall not
act contrary to the expressed wishes of the general meeting without prior reference
to it and shall always remain subordinate to the general meeting. It shall furnish a
report to each annual general meeting on its activities during the previous year.
(5) The Committee shall meet at least once every three months, a seven (7) days
notice of each meeting shall be given to the members. The President acting alone,
or not less than three of its members acting together may call for a meeting of the
Committee to be held at any time. At least one-half of the Committee members
must be present for its proceedings to be valid and to constitute a quorum.
(6) Where any urgent matter requiring the approval of the Committee arises and it is
not possible to convene a meeting, the Secretary may obtain such approval by
means of a circular letter. The following conditions must be fulfilled before a
decision of the Committee is deemed to have been obtained:-
(a) The issue must be clearly set out in the circular and forwarded to all members of
the committee;
(b) At least one-half of the members of the Committee must indicate whether they
are in favor or against the proposal; and
(c) The decision must be by a majority vote.
Any decision obtained by circular letter shall be reported by the Secretary to the
next Committee meeting and recorded in the minutes thereof.
(7) Any member of the Committee who fails to attend three consecutive meetings of
the committee without satisfactory explanation shall be deemed to have resigned from the  Committee.
(8) In the event of the death or resignation of a member of the Committee, the
Committee shall have the power to co-opt any other member of the society to fill the
vacancy until the next election of office-bearers.
(9) The Committee shall give instructions to the Secretary and other officers for the
conduct of the affairs of the Society. It may appoint such officers and such staff as it
deems necessary. It may suspend or dismiss any officers or member of the staff for
neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the
Committee, or for any other reason which it deems good and sufficient in the
interest of the Society.
(10) The Committee may appoint any sub-committee for any purpose arising out of
or connected with any of the duties, functions and aims laid down under the rules.
Any members can become members of these sub-committees.

CLAUSE 9 DUTIES OF OFFICE BEARERS

(1) The President shall during his term of office preside at all general meetings, all
meetings of the committee and shall be responsible for the proper conduct of all
such meetings. He shall have the casting vote and shall sign the minutes of each
meeting at the time they are approved. He shall, in conjunction with the Secretary
and Treasurer sign all the cheques on behalf of the Society.
The President must be a medical practitioner.
(2) The Vice-President shall deputise for the President during the latter’s absence,
(3) The Secretary shall conduct the business of the Society in accordance with the
rules, and shall carry out the instructions of the general meeting and of the
Committee. He shall be responsible or conducting all correspondence and keeping
all books, documents and paper except the accounts and financial records. He shall
attend all meetings, and record all proceedings. He shall keep a membership
register consisting of details such as name, identity card number, date and place of
birth, occupation, name and address of employer and residential address. He shall
file annual returns within 60 days from the date of the annual general meeting to the
Registrar of Societies.
(4) The Assistant Secretary shall assist the Secretary in carrying out his duties and
shall act for him in his absence.
(5) The Treasurer shall be responsible for the finances of the Society. He shall keep
accounts of all its financial transactions and shall be responsible for their
correctness. He shall in conjunction with the President and the Secretary sign all
cheques on behalf of the Society.
(6) The Ordinary Committee Members shall carry out such duty as directed by the
President or the Committee.

CLAUSE 10 FINANCIAL PROVISION

(1) Subject to the following provisions in this rules, the funds of the Society may be
expended for the purpose necessary for the carrying out of its objects, including the
expenses of its office-bearers and paid staff, and the audit of its accounts, but they
shall on no account be used to pay the fine of any member who may be convicted
in a court of law.
(2) The Treasurer may hold a petty cash advance not exceeding RM 1000 (Ringgit
Malaysia one thousand) at any one time. All money in excess of this sum shall
within ten days of receipt be deposited in a bank approved by the Committee. The
bank account shall be in the name of the Society.
(3) All cheques or withdrawal notices on the Society’s account shall be signed jointly
by the President, the Secretary and the Treasurer. In the absence of the President,
the Secretary or the Treasurer for a long period, the Committee shall appoint one of
its members to sign in his place.
(4) No expenditure exceeding RM 10,000 (Ringgit Malaysia ten thousand) at any
one time shall be incurred without the prior sanction of the committee, and any
expenditure exceeding RM 20,000 (Ringgit Malaysia twenty thousand) in any one
month must be incurred only with the prior sanction of a general meeting.
Expenditure less than or equal to RM 5,000 (Ringgit Malaysia five thousand) at any
one time may be incurred by the President together with the Secretary or the
Treasurer.
(5) As soon as possible after the end of each financial year, a statement of receipts
and payments and a balance sheet for the year shall be prepared by the Treasurer
and audited by the Auditors appointed under the rule 12. The audited accounts shall
be submitted for the approval of the next annual general meeting, and copies shall
be made available at the registered place of business of the Society for the perusal
of members.
(6) The financial year of the Society shall commence on the 1st January and end on
the 31st December every year.

CLAUSE 11 AUDITORS

(1) Two persons, who shall not be office-bearers of the Society, shall be appointed,
by the annual general meeting as Honorary Auditors. They shall hold office for one
year and may be reappointed.
(2) The Auditors shall be required to audit the accounts of the Society for the year,
and to prepare a report or certificate for the annual general meeting. They may also
be required by the President to audit the accounts of the Society for any period
within their tenure of office, at any date, and to make a report to the Committee.

CLAUSE 12 PROPERTY ADMINISTRATOR / TRUSTEES

(1) Three Trustees, who must be over 21 years of age, shall be appointed at the
annual general meeting and shall hold office during the pleasure of the society.
They shall be vested in them all immovable properties whatsoever belonging to the
Society upon execution of a Deed of Trust.
(2) The Trustees shall not sell, withdraw or transfer any of the property of the
Society without the consent and authority of a general meeting of members.
(3) A Trustee may be removed from office by a general meeting on the grounds
that, owing to ill health, unsoundness of mind, absence from the country or for any
other reasons, he is unable to perform his duties or unable to do so satisfactorily. In
the event of the death, resignation or removal of a trustee the vacancy shall be filled
by a new Trustee appointed by a general meeting.

CLAUSE 13 INTERPRETATION

(1) Between annual general meetings the committee shall interpret the rules of the
Society and when necessary, determine any point on which the rules are silent.
(2) Except where they are contrary to or inconsistent with the policy previously laid
down by the general meeting, the decisions of the Committee shall be binding on all
members of the Society unless and until countermanded by a resolution of a
general meeting.

CLAUSE 14 ADVISOR / PATRON

The Committee shall if it deems fit and necessary appoint qualified persons to be
the Advisor or Patron of the Society. The person appointed must give his consent in
writing.

CLAUSE 15 PROHIBITION

(1) None of the following games shall be played in the premises of the Society:
Roulette, Lotto, Fan Tan, Poh, Peh Bin, Belankai, Pai Kau, Tau Ngau, Tien Ngau,
Tien Kow, Chap Ji Kee, Sam Cheong, Twenty One, Thirty One, Ten and a half, all
games of dice, bankers’ games, all video games and all games of mere chance.
(2) Neither the Society nor its members shall attempt to restrict or in any other
manner interfere with the trade or prices or engage in any Trade Union activities as
defined in the Trade Union Act, 1959
(3) The Society shall not hold any lottery, whether confined to its members or not, in
the name of the society, its office-bearers or members without prior approval from
the authorities concerned.
(4) “Benefits” as mentioned under Section 2 of the Societies Act 1966 shall not
given by the society to any of its members.

CLAUSE 16 AMENDMENT OF CONSTITUTION

These Rules shall not be amended except by resolution of a general meeting. Such
amendments shall take effect from the date of their approval by the Registrar of
Societies. Any amendment to the rules shall be forwarded to the Registrar of
Societies within 60 days of being passed by the general meeting.

CLAUSE 17 DISSOLUTION

(1) The Society may be voluntarily dissolved by a resolution of not less than three fifths
of the membership present in a general meeting.
(2) In the event of the Society being dissolved as provided above, all debts and
liabilities legally incurred on its behalf shall be fully discharged, and the remaining
funds shall be disposed of in such manner as may be decided upon by a general
meeting.
(3) Notice of dissolution shall be forwarded to the Registrar of Societies within 14
days of its dissolution.

CLAUSE 18 FLAG, LOGO AND BADGE

1. Flag

Description

2. Logo
Description
The logo represents the overarching objective of the establishment of this Society,
which is to promote health through ECP Therapy.
3. Badge
9

Description

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